Has anyone seen anything as demanding as this before? I'm almost tempted to give up on trying to renovate before selling my apartment in NYC. I know condos have alteration agreements as well, but I somehow doubt they are as demanding as coops. It's unreal how much risk I have to take on as a shareholder just to renovate my apartment. And my guess is any edits to this agreements are out of the question!
Dear Shareholder:
In order to preserve the integrity of the property, and to maintain a smooth running building, any shareholder planning alterations or renovations must first submit the proper documents for Management approval.
The documents are as follows:
1) A letter stating the anticipated changes.
2) The shareholder’s architect’s plans or drawings. Note that certain alterations may require permits from the Department of Buildings and other authorities. Such alterations will require the submission of plans from a licensed architect or engineer.
3) A conformed and executed copy of all contracts between the shareholder, the contractors and all sub-contractors.
4) A copy of the NYC Department of Consumer Affairs license issued to all contractors and sub-contractors.
5) A copy of the lead paint license for all contractors and sub-contractors.
6) Copies of all licenses for all plumbers and electricians.
7) A signed copy of the alteration agreement or decorating agreement.
8) A security deposit of $1,600 for all decorative agreements.
9) A security deposit of 15% of cost of construction or $10,000 for all alteration agreements, whichever is greater.
10) A processing fee of $300 for a decorating agreement, or $600 for an alteration agreement made out to Building Management Inc.
11) Any and all documentation as may be required by the decoration or alteration agreement.
If you are planning a major renovation, the corporation will have the plans reviewed by an engineer or an architect, and the cost will be paid by the shareholder. This is to insure that the building’s systems will not be undermined or exhausted (electric, plumbing and load bearing walls). Work performed without pre-approval will be subject to correction or removal at the shareholder’s expense. Please review this document and the decoration or alteration agreement before you sign them.
Dear Board:
I hereby request permission to perform the alterations in my apartment as described in the annexed documents (such documents, the progress of such alterations and the completed renovation are hereby collectively referred to as the "work"). I understand that I need your permission to do the work and that in order for you to review my documents and consider my request prior to your rendering your determination, I hereby agree to the following covenants and conditions:
1. Plans and Specifications.
I shall furnish with this letter, in duplicate, the following documents: (1) plans and specifications prepared by a registered architect or licensed engineer setting forth a complete description of the specific proposed alteration(s) I desire (hereinafter collectively referred to as the "plans"); (2) a letter from my architect or engineer certifying that the service loads, including, but not limited to, plumbing, structural and electrical loads required as a result of the work (i) will not be in excess of the present electrical capacity of the Apartment; and (ii) will not adversely affect the Building; and (3) conformed copies of each and every agreement I have made with any contractor relating to the work, including all necessary license numbers.
2. Fees and Costs
Whether or not permission is granted, I shall pay or reimburse you or your managing agent, Building Management Inc. ("Agent"), on demand by you, all fees, costs and expenses incurred by you in connection with the proposed work, including and without limitation:
(a) fees incurred for legal, engineering, architectural or other professional advice;
(b) costs of inspections by your engineer or architect to ensure that the work is performed strictly in accordance with the plans and with normally accepted standards and that the work meets all governmental requirements;
(c) costs for adding building personnel, maintenance and services;
(d) to the extent that any regular Building personnel are required to render services as a result of the work, the expense of such time, including any wages, overtime pay and additional payroll taxes and benefits, that result therefrom;
(e) in the event of property damage to the building or any property of any resident thereof, the full cost of all repairs as determined by you, the Agent, or building superintendent (hereinafter the "Superintendent"); and
(f) the cost of any increase in real estate taxes levied against the Building because of an increase in assessed valuation attributable to the Building by reason of the work, including the modification of any tax abatement granted to the Building.
(g) a fee of $500.00 made payable to Building Management Inc., for the processing of this alteration application.
Any and all costs, fees and expenses incurred by you, as set forth above, shall be deemed to be additional sums chargeable to me under the terms of the Proprietary Lease for the Apartment. If I fail to pay or reimburse you for same, said nonpayment shall be deemed a default in the payment of rent by me thereunder and in addition to any and all remedies you may have hereunder, at law or in equity, you may pursue your remedies as are available to you based upon such a default.
3. Liens
Upon the completion of and my payment for the work, I shall procure from my contractor and submit to you for your approval, the contractor's written agreement waiving the right to file any mechanic's lien or other liens, attachments or encumbrances against the Building which may arise out of or in connection with the work. Proof that the contractor has obtained similar waivers from all subcontractors shall be filed with the Agent. If one or more mechanics' liens are filed in connection with the work, I shall cause such lien or liens to be discharged within twelve (12) days of the filing thereof. If I fail to so discharge any mechanic’s lien, you shall be entitled to exercise any and all rights and remedies you may have under the declaration and by-laws and/or applicable law. I agree to indemnify you and hold you, the Building, and the Agent harmless from and against any and all losses, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and disbursements) suffered by reason of the filing of any mechanic's lien.
4. Indemnification and Reimbursement of Loss
During the progress of the work, I shall take such protective measures as may be necessary and as may be determined by the Board, the Agent or Superintendent to insure that other portions of the building, its mechanical systems and property of all other shareholders, owners, residents or occupants are not damaged as a result of the work.
I agree to indemnify and hold you, the Board, the shareholders or owners, the tenants and occupants of the Building, the Agent and your architects, engineers and attorneys harmless from and against any and all losses, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and disbursements) suffered by reason of any injuries or damage to persons or property as a result of the work and any fault or defect therein or created thereby, whether or not caused by negligence. This indemnification shall survive completion of the work.
Note: Annexed hereto is an indemnification rider of one (1) page, which is made part of this agreement and must be fully executed.
Dear Shareholder:
In order to preserve the integrity of the property, and to maintain a smooth running building, any shareholder planning alterations or renovations must first submit the proper documents for Management approval.
The documents are as follows:
1) A letter stating the anticipated changes.
2) The shareholder’s architect’s plans or drawings. Note that certain alterations may require permits from the Department of Buildings and other authorities. Such alterations will require the submission of plans from a licensed architect or engineer.
3) A conformed and executed copy of all contracts between the shareholder, the contractors and all sub-contractors.
4) A copy of the NYC Department of Consumer Affairs license issued to all contractors and sub-contractors.
5) A copy of the lead paint license for all contractors and sub-contractors.
6) Copies of all licenses for all plumbers and electricians.
7) A signed copy of the alteration agreement or decorating agreement.
8) A security deposit of $1,600 for all decorative agreements.
9) A security deposit of 15% of cost of construction or $10,000 for all alteration agreements, whichever is greater.
10) A processing fee of $300 for a decorating agreement, or $600 for an alteration agreement made out to Building Management Inc.
11) Any and all documentation as may be required by the decoration or alteration agreement.
If you are planning a major renovation, the corporation will have the plans reviewed by an engineer or an architect, and the cost will be paid by the shareholder. This is to insure that the building’s systems will not be undermined or exhausted (electric, plumbing and load bearing walls). Work performed without pre-approval will be subject to correction or removal at the shareholder’s expense. Please review this document and the decoration or alteration agreement before you sign them.
Dear Board:
I hereby request permission to perform the alterations in my apartment as described in the annexed documents (such documents, the progress of such alterations and the completed renovation are hereby collectively referred to as the "work"). I understand that I need your permission to do the work and that in order for you to review my documents and consider my request prior to your rendering your determination, I hereby agree to the following covenants and conditions:
1. Plans and Specifications.
I shall furnish with this letter, in duplicate, the following documents: (1) plans and specifications prepared by a registered architect or licensed engineer setting forth a complete description of the specific proposed alteration(s) I desire (hereinafter collectively referred to as the "plans"); (2) a letter from my architect or engineer certifying that the service loads, including, but not limited to, plumbing, structural and electrical loads required as a result of the work (i) will not be in excess of the present electrical capacity of the Apartment; and (ii) will not adversely affect the Building; and (3) conformed copies of each and every agreement I have made with any contractor relating to the work, including all necessary license numbers.
2. Fees and Costs
Whether or not permission is granted, I shall pay or reimburse you or your managing agent, Building Management Inc. ("Agent"), on demand by you, all fees, costs and expenses incurred by you in connection with the proposed work, including and without limitation:
(a) fees incurred for legal, engineering, architectural or other professional advice;
(b) costs of inspections by your engineer or architect to ensure that the work is performed strictly in accordance with the plans and with normally accepted standards and that the work meets all governmental requirements;
(c) costs for adding building personnel, maintenance and services;
(d) to the extent that any regular Building personnel are required to render services as a result of the work, the expense of such time, including any wages, overtime pay and additional payroll taxes and benefits, that result therefrom;
(e) in the event of property damage to the building or any property of any resident thereof, the full cost of all repairs as determined by you, the Agent, or building superintendent (hereinafter the "Superintendent"); and
(f) the cost of any increase in real estate taxes levied against the Building because of an increase in assessed valuation attributable to the Building by reason of the work, including the modification of any tax abatement granted to the Building.
(g) a fee of $500.00 made payable to Building Management Inc., for the processing of this alteration application.
Any and all costs, fees and expenses incurred by you, as set forth above, shall be deemed to be additional sums chargeable to me under the terms of the Proprietary Lease for the Apartment. If I fail to pay or reimburse you for same, said nonpayment shall be deemed a default in the payment of rent by me thereunder and in addition to any and all remedies you may have hereunder, at law or in equity, you may pursue your remedies as are available to you based upon such a default.
3. Liens
Upon the completion of and my payment for the work, I shall procure from my contractor and submit to you for your approval, the contractor's written agreement waiving the right to file any mechanic's lien or other liens, attachments or encumbrances against the Building which may arise out of or in connection with the work. Proof that the contractor has obtained similar waivers from all subcontractors shall be filed with the Agent. If one or more mechanics' liens are filed in connection with the work, I shall cause such lien or liens to be discharged within twelve (12) days of the filing thereof. If I fail to so discharge any mechanic’s lien, you shall be entitled to exercise any and all rights and remedies you may have under the declaration and by-laws and/or applicable law. I agree to indemnify you and hold you, the Building, and the Agent harmless from and against any and all losses, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and disbursements) suffered by reason of the filing of any mechanic's lien.
4. Indemnification and Reimbursement of Loss
During the progress of the work, I shall take such protective measures as may be necessary and as may be determined by the Board, the Agent or Superintendent to insure that other portions of the building, its mechanical systems and property of all other shareholders, owners, residents or occupants are not damaged as a result of the work.
I agree to indemnify and hold you, the Board, the shareholders or owners, the tenants and occupants of the Building, the Agent and your architects, engineers and attorneys harmless from and against any and all losses, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and disbursements) suffered by reason of any injuries or damage to persons or property as a result of the work and any fault or defect therein or created thereby, whether or not caused by negligence. This indemnification shall survive completion of the work.
Note: Annexed hereto is an indemnification rider of one (1) page, which is made part of this agreement and must be fully executed.
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